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Data Protection at Emmanuel Community School


Emmanuel Community School collects and uses certain types of personal information about staff, pupils, parents and other individuals who come into contact with the school in order provide education and associated functions. In addition, it may be required by law to collect and use certain types of information to comply with statutory obligations of Local Authorities (LAs), government agencies and other bodies.

The policy, which is available to download below, will ensure that personal information must be dealt with properly and securely and in accordance with the Data Protection Act 2018 and other related legislation. It will apply to information regardless of the way it is used, recorded and stored and whether it is held in paper files or electronically.

Data Protection Principles

The Eight Data Protection Principles as laid down in the Act must be followed at all times:

1. Processed lawfully. fairly and in a transparent manner (Lawfulness, Fairness and Transparency).
2. Collected only for specified, explicit and legitimate purposes (Purpose Limitation).
3. Adequate, relevant and limited to what is necessary in relation to the purposes for which is Processed (Data Minimisation).
4. Accurate and where necessary kept up to date. (Accuracy).
5. Not kept in a form which permits identification of Data Subjects for longer than is necessary for the purposes for which the data is Processed (Storage Limitation)..
6. Processed in a manner that ensures its security using appropriate technical and organisational measures to protect against unauthorised or unlawful Processing and against accidental loss, destruction of or damage (Security, Integrity and Confidentiality).
7. Not transferred to  another country without appropriate safeguards being in place (Transfer Limitation).
8. Made available to Data Subjects and Data Subjects allowed to exercise certain rights in relation to their Personal Data (Data Subject’s Rights and Requests).

Emmanuel Community School is committed to maintaining those principles at all times, our retention period is 7 years.

Privacy Notice Pupils and Parents Emmanuel School

Data Protection Policy 2021